Catering Guidelines

As you plan your event, our catering coordinator will meet with you and assist in selecting a menu. Whether you are planning a small business meeting or a large banquet for thousands, our catering professionals will attend to your every need.

Selecting A Menu

The Catering Coordinator will work with you prior to your event to plan the details. Please call Catering at 491-5332. We prefer a 14 day or sooner notice of your menu selection, but most requests can be accommodated up to 7 business days prior to your event date. If changes occur please let us know one week prior to the event. Final counts must be confirmed 3 business days before the event. The Catering Coordinator will give you a schedule for these deadlines. Requests for changes made in the 72-hour deadline will be made to the best of our ability.

Pricing, Payment, and Cancellations

Food and beverage prices are as appears on the menu. Additional charges may be incurred for requests outside of our regular menu. We also design customized menus that are subject to special pricing. Events must be canceled 3 business days prior to the event or will be billed in full. Billing inquiries must be made within 10 days of date of invoice. If you have any questions regarding your invoice please contact the Business Center at 491-1675.

Linens, China, and Glassware Service

Table linens, china, glassware and/or plastic ware are included in the meal price with the exception of glassware for alcoholic beverages, and linens for A la Carte beverage service. Linens are available on request for an additional charge. Linens may also be delivered to a location outside of the Student Center; delivery fees do apply. Contact the catering office for pricing. Catering equipment (glassware, plates, warmers, or coolers) are not available for rental or to borrow.

Alcohol Policy

You may serve alcoholic beverages at your event with the completion of an Alcohol Request Form. University departments need to arrange for payment through a fund that does not also pay for the food portion of the catering bill. Bartenders must be in attendance when alcohol is served at a function catered by LSC Catering.

For events in the Student Center, including the University Club, please refer to the ‘Bar Services’ section of our menu for the current drink list, per person pricing, and information regarding the required minimum revenues. Substantial foods must be served at the time of bar service, as well.

For events at locations outside of the Student Center, please refer to the ‘Bar Services’ section of our menu for the bartender charges and various per person charges associated with glassware rentals. All alcohol must be provided by the customer when using a facility not part of the Lory Student Center. Additional forms from the governing agency of that space may also be required.

Table Centerpieces

A mirror tile, 3 votive candles and a color napkin per table can be made available at no additional charge. Any centerpieces beyond this need to be supplied by the client, and the catering staff can assist in placing centerpieces on tables.

The University Club

The University Club is available for Members and Departments to host special events. The Event Planning Office can reserve this space for events outside Aspen Grille hours and times of regular Member functions in the Club. All catering and alcohol services during your event in the University Club will be handled by Lory Student Center Catering. Please contact the Event Planning Office at 491-0229 to receive additional information regarding rental fees, set up, and hours of availability, or to reserve the University Club.

We are able to cater your event anywhere on campus and at other locations within the Fort Collins Area. We will assist you in coordinating the rental of necessary equipment outside of our normal set-up. Delivery charges are based on the type of event and the amount of equipment needed to set up the event. Set up charges also may be added as part of the bill. Charges vary depending on the type of set up or turnovers that may be needed.

Tax and Gratuity

All University departments and recognized Student Groups are tax and gratuity exempt. Other organizations under tax-exempt status are required to provide their tax ID number. It is at the group’s discretion, if they felt they were well served, to give the student staff a cash gratuity at the end of the night.

A gratuity of 15% and applicable sales tax will be added to all other groups.

Taking of Food

All leftover food remains the property of Lory Student Center. The Lory Student Center donates all left over food to the local food bank of Larimer County.

Outside Food

Lory Student Center Catering is the exclusive caterer of the Student Center. All food served in the Lory Student Center must be arranged through catering. All other outside food will not be allowed in the building. Individual sack lunches will be permitted in the meeting rooms, as well as food purchased from Lory Student Center vendors. It is the responsibility of the group to dispose of all trash. A student center official may confiscate food and beverage brought into the Lory Student Center without the permission of the Director of Dining Services.